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Most frequent questions and answers

What is Open Access?

Open access refers to unrestricted access via the Internet to articles published in scholarly journals, book chapters or monographs.

License agreement
Open access refers to unrestricted access via the Internet to articles published in scholarly journals, book chapters or monographs. Open access articles are subject to Creative Commons Attribution-ShareAlike 4.0 International License.

Why authors should make their articles ‘Open Access’?

The main reason authors make their articles openly accessible is to maximize their research impact. A growing number of studies have confirmed, that an Open Access article is more likely to be used and cited than one behind subscription barriers. Open access helps researchers as readers by opening up access to articles that their libraries do not subscribe to. One of the great beneficiaries of open access may be users in developing countries, where currently some universities find it difficult to pay for subscriptions required to access the most recent journals.

Why does Open Access articles have article-processing charges?

For SARPO, publishing research content in open access is not possible without incurring production expenses.  The article processing charges are collected because readers do not have to pay subscription charges, as a result the published research content is available with immediate, barrier-free and world-wide open access in full text.

The article processing charges pay for:

  • immediate world-wide unrestricted open access to the full text.
  • production costs involved in editorial management and use of electronic tools for peer review and publication.
  • marketing and promotion activities to increase citations .
  • maintaining inclusion in CrossRef to ensure electronic citations in other journals.
  • production of manuscripts in various formats for online publication delivery.

Is it possible to waive / to get discounts on the open access charges if the author is not able pay?

Waiver requests are considered on a case to case basis. Individual waiver or discount requests may be considered after internal editorial approval. As per policy and editorial recommendation authors may be able to get a discount / waiver on article processing charges.

How can I find a journal for my manuscript?

Here are a few options to find a suitable journal. You can find here your journal by subject category.

How can I submit my article?

Please follow the author instruction. You can submit your article by email submission system.

Can I submit my manuscript if it contains part of my PhD or academic thesis?

SARPO will consider submissions containing material that has previously formed part of a Ph.D or other academic thesis including those that have been made publicly available according to the requirements of the institution awarding the qualification.

How much does it cost to publish in a SARPO journal?

For the majority of SARPO journals, publishing an article is free of charge.

Can I publish my manuscript open access?

Yes, SARPO offers Open Choice and fully open access journals.

Where can I find instructions for a specific journal?

Please go to the homepage of the selected journal and click “Instructions for Authors”.

Does SARPO provide templates and style files for preparing a journal article?

For your convenience we have developed templates to help you prepare your manuscript. Information about the preferred format for the individual journals can be found in the specific journal’s Instructions for Authors.

What happens if my paper gets rejected? Any other options?

We are committed to your publishing success. Your manuscript may be rejected by a journal for reasons other than your research’s quality. It may be more suitable for another journal! Let us suggest an alternative journal for resubmitting your manuscript and any reviewer comments.

Can you give me more information about copyright?

Authors will be asked to agree to the publication terms of their article to the publisher (or grant the publisher exclusive publication and dissemination rights). This will ensure the widest possible protection and dissemination of information under copyright laws.
Open access articles (Open Choice articles or fully open access journals) do not require you to transfer the copyright; the copyright remains with the authors.
By opting for Open Choice, you agree to publish your article under the Creative Commons Attribution License (since January 16, 2012). Articles published before that date are subject to the Creative Commons Attribution Noncommercial License.

How can I find out about the status of my journal manuscript?

For most of our journals the corresponding author can track the article online. Article Tracking will guide you through the seven stages from the moment your article has been accepted until it is published. Every step is described and will let you know whether action is required. When action from your side is required, this will also be announced by e-mail.

Article Stages

  1. Confirmation of receipt
  2. Typesetting
  3. Article proofs sent to author
  4. Corrected proofs returned by author
  5. Online First – Article available online
  6. Journal Issue available online
  7. Article published (in print and/or final electronic version)

What exactly is Online First?

The Online First service lets users access peer reviewed articles well before print publication. These articles are searchable and can be cited by their DOI (Digital Object Identifier). With Online First publication the time it takes for critical discoveries to reach the research community is significantly reduced.

Can I still make corrections to my article after it has been published Online First?

The online publication represents the official publication of research results. As soon as an article is published online, it can be cited and is quotable. If changes are then made, confusion can easily arise with authors citing different versions of the same publication.
SARPO has therefore decided not to make systematic use of the technical possibilities that an online publication offers and not to simply replace a published document with an updated one. After online publication, further changes can only be made in the form of an Erratum, which will be hyper-linked to the article.

How can I order offprints?

For the majority of SARPO journals you will receive a free electronic offprint (PDF-format) for your article for your personal use.

Can I share my electronic offprint with others?

Authors have the right to disseminate their article’s eOffprint (as a printout or by email) to their co-authors and research colleagues (for personal use by such colleagues). It is not allowed to distribute the eOffprint via a webpage.
The eOffprint is for personal use only and shall not be self-archived in electronic repositories. If you wish to self-archive your article, please use the accepted manuscript version for posting on your own website.
You may further deposit the accepted manuscript version in any repository, provided it is only made publicly available 12 months after official publication or later, provided acknowledgement is given to the original source of publication, and a link is inserted to the published article on SARPO‘s website.

How to publish an article in SARPO journal?

If you plan to submit an article to one of our journals, or have any questions during the publication process, this helpdesk will guide you through manuscript submission, production and the services you can expect after your article’s publication.

A. Before you start

The following topics will be important during the early stages of writing your article.
• Publishing Ethics
• Open Access
• Impact Factor
• Rights, permissions and licensing
• Copyright and plagiarism

B. Turning your manuscript into an article

article processing

C. After publication

If your article has been published, the following topics are important for you:

  • Abstracting & Indexing
  • Online access to my article
  • Citation Alert
  • Book discounts
  • Marketing to worldwide audiences Protection Status